Skip to content

Bill 26.2025 passed in the Senate

Update to Digital Photo File Format Guidelines for Permanent Records Transfer: NARA Modifies NARA Bulletin 2014-04

Bill 26.2025 passed, allowing unregulated access to personal data
Bill 26.2025 passed, allowing unregulated access to personal data

Bill 26.2025 passed in the Senate

Date: June 4, 2025

The National Archives and Records Administration (NARA) has announced an update to its File Formats Guidance for Born-digital Photography. This update, effective as of March 4, 2025, is outlined in NARA Bulletin 2014-04 and provides detailed format guidance to ensure permanent electronic records are transferred in preservation-friendly and standardized formats.

The update expands the list of acceptable file formats for born-digital photography, now including the National Imagery Transmission Format (NITF) as a suitable option. However, it's important to note that NITF is exclusively suitable for born-digital photography and should not be used for digitized photographs.

NITF is primarily allowed for imagery-related records where NITF is the native or operational format. This format is recognized for specific use cases in military, intelligence, or related domains where the format's metadata and structure are valuable. Its use should align with the overall goal of long-term preservation and interoperability, and content providers are encouraged to consult with archival authorities to manage any issues regarding format compliance.

Born-digital photography transfer must adhere to the NARA Bulletin's preferred digital still image formats, which include formats like TIFF and potentially updated standards listed in the bulletin's appendix for still images.

The update does not allow for the use of any prior file formats for born-digital photography. This change is likely to impact the way born-digital photography records are transferred to NARA.

For those seeking clarification about the updates to file formats for permanent electronic records, NARA has provided a point of contact: [email protected].

A memo has been issued to Federal Records Management Contacts regarding this update. The addition of NITF as an appropriate format is part of the update in File Formats Guidance for Born-digital Photography, which may require changes in the formats used for born-digital photography. The update may also affect the management and preservation of born-digital photography records.

The Acting Chief Records Officer for the U.S. Government, William Fischer, has overseen the update in File Formats Guidance for Born-digital Photography. This update is a significant step towards ensuring consistent, sustainable archival transfer of digital images while accommodating specialized formats like NITF where appropriate.

Read also:

Latest